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AP backlog keeps growing
Invoices pile up while staff capture data by hand, match POs, code GL accounts, chase approvals, and key each one into the ERP.
More finance throughput, without more headcount.
HachiAI builds and runs Intelligent Digital Workers for finance: governed AI workers that run high-volume AP, AR, cash application, reconciliation, and the month-end close inside the ERP you already use, so your team focuses on decisions, strategy, and business partnering.
Full audit trails. Human in the loop. Payment after results. Live in weeks.
90%AP queries handled without a human
3XMore invoices processed
80%+Transactions run unattended
99%+accuracy on production transactions
ISO 27001 & ISO 42001 certifiedGDPR compliant
Runs inside the finance systems you already own
and 200+ more.Where do your finance team's hours actually go?
The work is high-volume, exception-heavy, and spread across systems that don't talk to each other, so it eats hours and leaks margin.
Cash gets stuck in AR
Manual reminders and hand-keyed cash application stretch DSO. Payments and remittances get matched one at a time, so cash lands late.
Close pressure keeps mounting
Late journal entries and reconciliations, chased across spreadsheets and inboxes, push every month-end past where it should land.
Errors and control risk
Mis-keyed entries, wrong vendor accounts, thin evidence, and informal workarounds drive rework and leave weak audit trails.
Scaling depends on hiring
To process more, you hire more. Every volume spike becomes a staffing problem, and every departure resets the training clock.
No real-time visibility
Work status is buried in inboxes and spreadsheets, so leaders chase updates instead of seeing them at a glance.
Three finance IDWs, working alongside your team.
Meet three of the ten finance IDWs in our catalog, each custom-built and fully managed by HachiAI: designed, deployed, and monitored end to end, so your finance team focuses on decisions instead of data entry.
AP Specialist AI Agent
Reads vendor invoices, matches to POs, codes GL accounts, routes exceptions, and posts to the ERP. Handles 80% of invoices without a human touch.
80%without a human touch
WORKFLOW TRACE
01CapturePassed
02MatchPassed
03CodePassed
04ApprovePassed
05PostOutcome
Human review on exceptionsEvery action logged
AR Collections IDW
Chases outstanding invoices, drafts dunning notices, applies incoming payments and remittances, and escalates disputes. Keeps cash moving and cuts DSO by 10–20 days.
10–20days cut from DSO
WORKFLOW TRACE
01AgePassed
02ContactPassed
03DetectPassed
04ApplyPassed
05EscalateOutcome
Human review on exceptionsEvery action logged
Close & Reconciliation IDW
Runs reconciliations across bank, credit card, intercompany, and balance-sheet accounts, drafts journal entries, and flags variances. Cuts the month-end close by 30–50%.
30–50%shorter month-end close
WORKFLOW TRACE
01CollectPassed
02ReconcilePassed
03ExplainPassed
04DraftPassed
05CloseOutcome
Human review on exceptionsEvery action logged
Finance results from live deployments.
Real finance automations, run end to end across different systems and industries. Client results are shown anonymized by industry.
A national senior-living operator automated 30,000+ AP query responses in Yardi
Hours Reclaimed2,400+
Read Story A LATAM freight forwarder reclaimed 4,000+ hours with automated AR in Oracle NetSuite
OutcomeCLP$ 123M+ Collected
Read Story A Gulf fashion retailer automated 3300+ utility invoice postings across multiple stores in Microsoft Dynamics 365
Outcome60% faster invoice processing
Read Story ChatGPT and Claude alone cannot transact at the certainty your ledger demands.
Public models are strong writers and confident guessers. Finance cannot run on guesswork. A governed IDW adds the four things a raw model cannot.
Transaction-grade accuracy
99%+ accuracy on production entries, with human approval on the edge cases and a full audit trail behind every posting.
Controls built in
Approval gates, thresholds, segregation of duties, and exception paths are part of the workflow, not bolted on. The IDW runs only the controls your finance team signed off.
Model agnostic
The IDW picks the right model for each step, routed for the best accuracy at the lowest cost, whether Claude, GPT, Gemini, or a private local model. You are never locked to one vendor.
Secured and certified
Your data stays in the environment you choose and never trains public models. Encrypted in transit and at rest, ISO 27001 & ISO 42001 certified, GDPR compliant, on-prem available.
What makes the IDW different?
Beyond OCR
OCR only reads the document. The IDW validates it, routes it, posts it, and records the evidence.
Beyond RPA
RPA breaks when the screen changes. An IDW handles changing documents, exceptions, unstructured inputs, and the judgment calls finance work requires.
Beyond a copilot
A copilot suggests, it does not act. The IDW does the repeatable work under defined permissions, so your team is not carrying every next step.
From your real process to live production, in weeks.
We begin with how the work really moves through your AP, AR, and close, then build the worker around it.
Private, governed, audit-ready by default
Every finance IDW runs under the same controls a strong finance function already enforces: approvals by threshold, segregation of duties, an immutable before-and-after record on every entry, and one-click reversal when something looks off. You add capacity and keep the controls.
Approval gates
If a payment is high-value, a vendor change looks risky, or a match is uncertain, the IDW pauses and sends it to the right person before posting.
Segregation of duties
The IDW follows your approval matrix. It cannot create, approve, and post sensitive transactions through one unchecked path.
Audit evidence
Every step is recorded: the source document, the checks performed, the decision made, the approval received, and the final system update.
Data privacy
Your finance data stays in the deployment environment you choose. The IDW only uses the files, systems, and fields needed for the approved workflow.
Rollback and corrections
If something needs to be reversed or corrected, the workflow keeps the history intact so finance can see what changed and why.
Scoped access
The IDW gets access only to the systems and actions required for its role. No broad permissions, no open-ended system access.
What finance leaders ask first.
What is an Intelligent Digital Worker (IDW)?
An IDW is a governed AI worker that runs a complete job role inside your existing systems: it reads the documents, applies your rules, makes policy-based decisions, acts across your ERP, CRM, and legacy tools, and routes the exceptions to a person. It owns the role, not a single task.
Do we have to replace our ERP or adopt new tools?
No. IDWs work inside the systems you already run, SAP, NetSuite, Dynamics, Yardi, QuickBooks and 200+ others, using certified APIs where they exist and secure UI automation where they do not. No rip-and-replace, no new platform for your team to learn.
How accurate is invoice and transaction processing?
IDWs run at 99%+ accuracy on production transactions, with human review on low-confidence edge cases and a full audit trail on every action. Accuracy is measured against the scope we sign off with you, not a generic benchmark.
How do you handle controls and segregation of duties?
IDWs never operate unchecked: scoped credentials, policy-based approval thresholds, human review on high-risk writes, immutable before-and-after audit trails, low-confidence escalation, and rollback where an action is reversible, with defined remediation and escalation where it is not. Every action is controlled and reviewable.
When do we pay?
You pay for outcomes, not software. IDW fees start only after the worker is live and meeting the scope we sign off together, so you see measurable results before you pay for them. (See what one IDW is worth in your business on the ROI calculator.)
Find the finance work costing you the most.
We find your highest-ROI finance workflow, map the controls, and show what governed, outcome-owned execution looks like in your environment.