.png)
Automating Accounts Payable, Accounts Receivable, and Cash Applications Across Canada, the USA, and Mexico,
IDWs read invoices and remittances, match them against purchase orders and receipts, post transactions into SAP and Oracle JD Edwards, and escalate only exceptions
Client Overview
A multinational manufacturer supplying custom metal components to the commercial vehicle, automotive, military, agricultural, construction, and consumer goods sectors for more than 45 years. Operating across Canada, the United States, and Mexico, the company serves Tier 1 and Tier 2 manufacturers from early-stage design through final production.
The Challenge
The IDW Solution
Intelligent automation across the finance workflow
1 Supplier Invoices (A/P) Automation
The IDW processes supplier invoices from shared folders across all three countries, handling both manual invoices and matched receipts. The IDWs read and extract invoice data, validate amounts, and perform three-way matching between invoices, purchase orders, and receipts.. Only genuine discrepancies, such as quantity and pricing variances, are routed to finance staff review.
2 Customer invoices (A/R) Automation
The IDW automates the entire accounts receivable process from data collection to invoice preparation and invoice delivery. It gathers shipping information from SAP, validates pricing against DAS8 (a reporting tool used for JD Edwards), creates invoices in SAP or Oracle JD Edwards, and automatically delivers them to customers via email. This eliminates manual data entry, improves billing accuracy, and accelerates the invoicing process.
3 Cash Application
IDWs process remittance advice and deposit information, match incoming payments to open invoices, clear transactions, and ensure customer payments are accurately applied. Exceptions such as tax variances, deductions, or rebill discrepancies are automatically escalated for review.
Visual Process Breakdown
Smart Validation Logic
Document Understanding
Reads invoices and remittances regardless of supplier format, extracts key information automatically.
Field Extraction
Identifies PO numbers, line items, quantities,price and payments information while flagging missing data.
Three-Way Matching
Validates invoices against purchase orders and receipt before posting
Financial Validation and Balancing
Confirms transactions balance correctly before posting, and applies country-specific tolerances.
Audit Trail Integrity
Links every posted transaction to ERP journal entries and supporting documentation creating a complete audit trail..
Exception Management
Routes unmatched transactions, discrepancies, and unapplied cash to the appropriate reviewer.
Systems & Integrations
Connect to existing systems through UI automation, APIs, and database connectors.
Business Outcomes
Explore how Intelligent Digital Workers can automate finance operations across multiple locations, countries, and ERP systems. Contact HachiAI to schedule a demonstration.
This solution is ideal for manufacturers and multi-location organizations running high-volume finance operations across multiple countries, ERP systems, or business units. It is particularly valuable for organizations seeking to streamline Accounts Payable, Accounts Receivable, Cash Application, and month-end close activities.