Automate E2E Payroll Processing

Intelligent Digital Co-Workers

automate End-to-End Payroll Processing, enhancing efficiency and accuracy, reducing processing time, and streamlining operations.

3x Capacity Increase
> 60% Cost Reduction
< 6 Months Payback Period

Background

A global staffing, business automation consulting, logistics, and warehousing solutions company needed to process the payroll of employees belonging to all its customers every Thursday.

Previously handled manually, the payroll process involved several steps:

Enter Timesheet
Upload Timesheet
Adjust Timecard
Post Transactions
Update Payroll
Manage Expenses
Calculate Payroll
Generate Pre-Cheque Payroll Register
Generate Payroll Cheques
Generate EFT File
Upload EFT to Bank
Send C/P Advices

MAJOR CHALLENGES

High Volume of Manual Data Entry Tasks increased the risk of inaccuracies
24x7 capacity needed to handle unpredictable seasonal order volume
Significant delays and rework due to errors in manual data entry and redundant tasks
Manual handling of Special Cases and outliers

SUCCESS

We created agile, non-intrusive bots (IDCWs) that seamlessly integrated into existing systems, assisting workers with necessary yet redundant tasks.

This approach ensured:

No new integrations needed
Immediate Increased Efficiency
Value Delivered on a Daily Basis
100% Accuracy
Assistance 24x7x365

Keys Skills Exercised:

Multi-Platform Login Access
Data Reading and Extraction
Data Entry and Migration
Searching and sorting
Reconciliation
File Generation
Uploading
Transaction Posting
Updates & Corrections
Error Detection and Escalation

Achieved Results

> 50% Cost Reduction
3x Decreased Cycle Time
3 Months Payback Period
ROI from Day 1
100% Automated 14 of 14 Tasks
Employee time reduced

APPROACH

Intelligent Digital Co-Workers (IDCWs):

Automated tasks efficiently and created without any coding by combining 5+ existing microskills including full emailing capabilities and data transformation. Seamlessly emulated human actions, automating workflows without custom software development or costly system integrations.

ABOUT HACHI

HACHI is a Hyper Automation platform for training Digital Co-Workers (Bots) to automate complex workflows as per job descriptions using a no-code approach. All possible human gestures and actions are pre-coded and readily available to read, interpret, write & transform data, make decisions and even manage escalations. Alongside the existing team, these Bots can be rapidly trained to perform tasks just like people, by emulating human actions across existing applications without the need for custom software development or costly system integrations effort on a variety of platforms such as mobile, tablet, web, desktop and even legacy CLI based systems non-intrusively.

Website: https://hachiai.com

Office: 207 Queens Quay West, Suite 320, ON M5J1A7

APPLICABLE INDUSTRIES

KEY BENEFITS OF AN IDCW

Elimination of High-Volume, Repetitive Tasks
High-Speed & Consistency
High Accuracy & SLA adaptability
Complete automation of Standardized & Rules-Based tasks
Scalability & Capacity Increases

WORKFLOW-BASED AUTOMATION

Finance & Accounting
Sales Process
HR Support Assistant
Contact Center
Supply Process